I use a digital organization tool to keep a running list of my active tasks and projects. We also have a daily standup call and so each morning I am able to update the list and assign due dates for different tasks. It has been a helpful part of my professional organization system.
In recent weeks, though, the list has grown longer. I could blame this on our increased workflow, but it was more a lack of organization as I put things on the list that aren’t pressing tasks and that just sit there and fester. Over the weekend, I listened to a podcast that proposed a different way of organizing my task list. Instead of a single list of tasks, I now have four lists—things to create; things to review; emails to send; and things to discuss. This little change helps me organize my days better— send emails and have discussions at the beginning of the day during the daily standup call, create in the morning, review in the afternoon. Obviously, email flows in throughout the day and I have to deal with things that arise. At least now I feel more comfortable closing the email window while working on a task and I have a better list to which I can anchor so that I am able to drive things to completion better instead of being sucked into making progress on lots of things but not getting any single thing done.
I am only a few days into this new iteration of my task list, but so far it has helped my frame of mind. For those who use to-do lists, maybe consider batching similar tasks together yourself this week to see if it makes things better for you too.
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